CHICAGO TEACHER-LIBRARIANS ASSOCIATION
CONSTITUTION AND BY-LAWS
REVISIONS RECORDED APRIL 5, 2008
(PREVIOUS REVISIONS RECORDED AUGUST 5, 1999)
ARTICLE I : NAME
Section 1. The name of this organization shall be the Chicago Teacher-Librarians Association.
ARTICLE II : MISSION STATEMENT
Section 1. The Chicago Teacher-Librarians Association is dedicate to the improvement of school library media services in co-operation with related agencies and organizations.
ARTICLE III : PURPOSE
Section 1. To engage in a program of activities dedicated to the improvement of library media services.
Section 2. To extend the boundaries of professional knowledge and activities.
Section 3. To provide inpiration and fellowship among the members.
Section 4. To network with related businesses, agencies and organizations in a variety of meeting settings.
Section 5. To share and distribute relevant information in print and in electronic forms.
ARTICLE IV : MEMBERSHIP
Section 1. Membership in the association is available to anyone interested in the purpose of the organization.
Section 2. Membership may be established by the payment of dues as provided for in the by-laws.
ARTICLE V : OFFICERS
Section 1. The officers of the association shall be: a president; a vice-president, who shall be president-elect; a treasurer; a recording secretary; a corresponding secretary; a membership secretary; a communications secretary; an advisor; the immediate past-president; and an historian. In addition to these officers, the executive board shall consist of the retiree liaison, the vendor liaison, and the chairpersons of any standing committees.
Section 2. Standing committees are appointed by the president with the approval of the executive board.
Section 3. All members in good standing shall be eligible to hold any office.
Section 4. Officers and liaisons shall be elected to serve one year, except for the treasurer who shall serve for a term of two years.
Section 5. All vacancies on the executive board shall be filled for the unexpired term by appointment of the president with the consent of the executive board.
Section 6. The retiree liaison shall be filled by a retiree member.
Section 7. The vendor liaison shall be filled by a vendor member.
Section 8. Officers must be visibly independent of any provider of library related products.
Section 9. Consent of the executive board may be accepted by a simple majority of the board present at any regular association meeting or call board meeting.
Section 10. Call board meetings may be held at the discretion of the president upon written notice to the board and must be attended by a simple majority of board members.
ARTICLE VI : MEETINGS
Section 1. At least six regular meetings shall be held each year, the dates for which shall be set at the beginning of the school year by the executive board.
Section 2. Special meetings may be held at the call of the president upon written notice to the membership.
ARTICLE VII : AMENDMENTS
Section 1. Amendments to the constitution may be accepted at a general meeting of the association by a simple majority of the members present, provided that copies of the amendment have been distributed previously to the members of the association.
Section 2. By-laws may be amended, revoked, or suspended by a simple majority of the members present at any meeting.
ARTICLE I : MEMBERS
Section 1. Persons wishing to join this association shall submit a current membership form and dues to the membership chairperson.
Section 2. Upon payment of the yearly dues such persons shall be considered active members.
Section 3. Membership may be terminated by written resignation. Dues, or any amount of the yearly dues, are not refundable if a member resigns.
ARTICLE II : FINANCE
Section 1. The annual dues cover membership for a school calendar year. The dues will be subject to review by the executive board each year.
Section 2. Extra expense may be covered by a special assessment through a simple majority vote of members present at any regular meeting.
Section 3. Any member failing to pay regular dues by the October meeting of the current school year shall be dropped from the active membership roll.
Section 4. New or renewal memberships dues paid through the March meeting will apply towards the current membership year.
Section 5. Membership dues may be paid for the next membership year at the current membership year dues amount. Dues paid beyond the next membership year will be subject to any dues increases for that membership year. Any increase must be paid by the October meeting of that membership year, or else the membership will be terminated and the remaining dues will be refunded upon written request.
ARTICLE III : MEETINGS
Section 1. This association shall meet monthly during the regular school year unless otherwise ordered by the executive board.
Section 2. A simple majority of the members present at any scheduled meeting shall constitute a quorum for the transaction of business.
Section 3. An hororarium, set by the executive board at the beginning of the school year, shall be given to any library which hosts a scheduled membership meeting. Additional expenses incured for necessary custodial staff or office staff may also be covered by the association.
ARTICLE IV : ELECTION OF OFFICERS
Section 1. Election of officers shall take place at the last regularly scheduled meeting of the school year.
Section 2. The nominating committee shall present a slate of candidates for office to be elected at the last meeting of the school year. Other candidates may be nominated from the floor at this meeting.
Section 3. The term of office of all officers of the association shall commence at the adjournment of the meeting at which they are elected.
ARTICLE V : DUTIES OF OFFICERS
Section 1. The president shall preside at all meetings of the association and board meetings, be an ex-officio member of all committees, shall appoint all standing committees, and have general supervision over all interests of the association.
Section 2. The vice-president shall assume the responsibility for planning all programs, give names and addresses of all speakers and sponsors to the corresponding secretary and the communications secretary, and assume the duties of the president if the president is absent.
Section 3. The treasurer shall receive all dues from the membership chairperson and shall be custodian of all funds, shall pay bills upon authorization of the executive board, shall keep an itemized account of receipts and disbursements, and shall give a report at the business meetings. The books shall be open at all times to the members of the executive board. A monthly report will be made available to all members within three months on our website.
Section 4. The recording secretary shall take minutes of all meetings and shall submit these minutes at subsequent business meetings which will then be made available to all members within one month on our website.
Section 5. The corresponding secretary shall send notes of appreciation to all speakers and sponsors and send any other communications directed by the executive board and extend the courtesy of the association to members who are ill or bereaved.
Section 6. The communications chairperson shall direct the production and distribution of information to the general membership through printed newsletters or electronic data submissions including our association website.
Section 7. The membership chairperson shall produce and distribute membership forms, receive membership forms and dues, prepare and maintain a membership database and shall give a report at the business meetings, work with the communications chairperson to prepare mailing labels for newsletters or meeting notices, forward dues to the treasurer, and post any new, renewal, or expired memberships within one month on our website including work contact information and membership status.
Section 8. The advisor will be the Director of the CPS Department of Libraries and Information Services and shall confer with the president as needed and also present an oral summary of relevant Department activities at each regular meeting in person or by an Area Librarian designee. The advisor is entitled to complimentary association membership.
Section 9. The historian shall maintain the files of the organization including copies of meeting announcements, program brochures, Constitution and By-Laws, photographs, and any other materials as directed by the executive board.
Section 10. The immediate past-president shall serve as Parliamentarian.
ARTICLE VI : COMMITTEES
Section 1. The nominating committee shall consist of three members appointed by the president by the March meeting. The nominating committee shall present a slate of candidates for office to be presented at the last meeting of the school year.
Section 2. The auditing committee shall be appointed by the president bi-annually to audit the financial books of the association kept by the treasurer prior to the transfer of the books to a new treasurer.
Section 3. The president may appoint a membership development committee.
Section 4. The president may appoint members to assist executive board chairpersons in carrying out assigned duties.
ARTICLE VII : GRANTS AND AWARDS
Section 1. The executive board shall announce the terms of grants and awards for the following school year after current and projected operating expenses are encumbered.